Frequently asked
questions

Partytrick is the all-in-one digital platform that empowers users to plan, design, and execute seamless in-person gatherings—without the high cost of a traditional event planner. Whether it’s a corporate event, a holiday celebration, or milestone moment, Partytrick provides curated blueprints, expert recommendations, and the tools needed to bring any experience to life. For consumers, it’s a virtual party planner in your pocket.

For brands, it’s the operating system powering scalable, repeatable activations and events. Our platform and tools streamlines event execution, making it easier than ever to create impactful, scalable experiences.

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Partytrick was founded by a team of experienced event planners, marketers, and tech entrepreneurs passionate about making it easier to gather—whether that’s at home with friends or across cities for branded activations.

Our founder, Virginia Frischkorn, spent over a decade producing luxury events before building Partytrick to democratize access to expert planning.

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Partytrick goes beyond logistics—we guide you through what to do and when to do it. Our platform blends curated content (menus, decor, playlists), smart planning tools (timelines, reminders, task tracking), and post-event reporting to deliver a seamless, end-to-end experience. Whether you’re planning for 10 or 1,000, we help you host better, faster, and with less stress.

Yes! For individuals and small groups: Partytrick makes everyday hosting fun, easy, and efficient.

For organizations of any size: From small teams to multi-location brands, our tools scale to support demos, brand activations, and employee experiences—with centralized planning and measurable outcomes.

Currently, Partytrick is designed for U.S.-based users. However, our digital features work globally, and we’re actively exploring international expansion. If you're outside the U.S. and interested in using Partytrick, please reach out—we’d love to hear from you.

We believe real-life connection matters. Gathering isn’t just about parties—it’s how we build community, celebrate milestones, and create joy. Partytrick exists to make those moments easier, more accessible, and more meaningful—because everyone deserves to experience the magic of being together.

Dashboards & Blueprints Overview

1. Welcome to your dashboard!

2. You can manually create an event by creating an event here.

3. Set up your event manually by adding in key details, time and location, collaborators and save.

4. You can manually add tasks on your dashboard, too. But we recommend a better way!

5. Select one of the Partytrick's Blueprints to create repeatable events for efficient planning in minutes.

6. Click on a blueprint card, such as Basic Business Breakfast, to explore event templates and their details.

7. Once you've confirmed this blueprint fits your needs, click Use This Blueprint to move forward.

8. Enter your event basics, time and locations, and collaborators to personalize your new event.

9. Once you've entered every detail for your event, select Save Event below to move forward.

10. Viola! Here's the blueprint and template for your basic business breakfast and brunch for your team, planned out in minutes, not hours.

11. Return to the Dashboard to see your newly created event and access an overview of all your activities.

12. Take a look at your dashboard to instantly see all your active events and tasks—keeping you perfectly in sync with everything happening right now.

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Design Overview

1. Here's how you can make sure your team's event design stay consistent and same. One team, one dream!

2. Start by selecting the Looks Like under Design in the sidebar to access visual customization features for your event.

3. Here, you'll find some preselected images of what this event can look like. You can select the Add button to include new images that represent your desired event look and feel.

4. Switch to the Upload tab to add images directly from your device for more personalized event visuals.

5. Once you've selected your photo from your drive, you can press save. To exit, tap the X button at the top right.

6. If you need a reference on what the photo represents, click on the image to view its details or select it as a reference for your event setup.

7. You'll find that this looks like a coffee and juice bar. Once you're done, you can exit out of the photo by clicking on X at the top right.

8. Now, let's look at Mood to further refine the atmosphere and style you want to set for your event.

9. Upload your mood board to instantly share your vision with the team and ensure everyone is aligned on the event’s style and atmosphere.

Design Overview

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Elements Overview

1. Let's take a look at how elements can save you hours of time on planning for your team.

2. Click the Elements section in the sidebar to view and manage all items needed for event setup.

3. Select Event Essentials to access a curated checklist of core event components.

4. In this example, we will choose the Florals & Decor card to explore floral arrangements and decor options for your event.

5. Select the Florals image to review or pick specific floral items for your event's decor.

6. Click on a floral option, such as Grocery Store Flowers, to see details or edit your selection.

7. Use the Add to Selections button to include chosen florals in your event essentials list.

8. Now, let's select Food in the sidebar to manage meal options and selections for your event.

9. Choose between curated Breakfast & Brunch options, or personalize your menu by clicking Make It Yours to customize your food selection.

10. Switch to the Beverage category to curate drink options that complement your event menu.

11. Choose between curated options, or personalize your menu by clicking Make It Yours to customize your beverage selection.

12. Select Entertainment in the sidebar to plan engaging activities or performances for guests.

13. Let's choose the Music card to explore and select music or playlists for your event's atmosphere.

14. Select the playlist image to browse available music playlists for your event entertainment.

15. Select a specific playlist to preview, get more information, or add to your selection.

16. Add your chosen playlist to event selections by clicking Add to Selections in the playlist pop-up.

17. Navigate to Swag & Favors to manage or select attendee gifts and branded items for your event.

18. Click on the Swag card to view and choose from available swag options for your guests.

19. Use the edit icon to modify details or images for a branded swag item.

20. Add the selected branded swag to your event by clicking the Add to My Selections button in the pop-up.

21. Go to Brand Materials to manage event branding assets such as logos and banners.

22. Click the Add your style card to start customizing or uploading brand-specific materials.

23. Select Logos & Design to manage or upload your event's logo and design assets.

24. Click the Add button to upload new brand materials or design elements for your event.

25. Add your brand materials, such as your logo, to ensure every person on the team is aligned on brand materials.

26. Once you've entered all the information, save your changes to ensure the new brand material element is included in your event resources.

27. Now, let's head to Attire to specify or update the dress code for your event attendees.

28. Select the card to view or edit recommended dress guidelines for your event.

29. Click on an attire option, such as Business Casual, to view details or make a selection for the dress code.

30. Add the selected attire option to your event by clicking Add to Selections in the pop-up window.

31. Access the How To section for helpful guides and instructions related to event planning tasks.

32. Select a How To card, like HOW TO SET UP A BUFFET TABLE, to view step-by-step setup instructions.

33. Here are the guides that will help your event planning team know how to properly set up for the event.

34. And there you have it! We will explore the My Selections tab to learn how you can put all these elements together for your team.

Elements Overview

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Resourcing Overview

1. Let's take a look at how resourcing can help you align on resources such as vendors, staffing, and venues for you and your team. Let's take a look.

2. Start by opening the Resourcing section to manage event resources like vendors and venues.

3. Here's the Vendors tab, where you can make sure to have all the food & bev information, or bring in the pros!

4. Click the FOOD & BEV vendor option to explore food and beverage vendor possibilities for your event.

5. Select catering to add detailed catering vendor options.

6. Click Add to begin adding a new vendor for your event's catering needs.

7. Enter the vendor's information in the provided text field to identify your new vendor.

8. Once you've added all the information, click SAVE to confirm and store your new vendor details.

9. Here, you'll find the vendor that was just added. To make them instantly recognizable, upload an image so everyone can easily identify who they are.

10. Now, let's navigate to Staffing to manage or assign staff members for your event.

11. Select BUILD YOUR CREW to start organizing your event staff and crew roles.

12. Choose Event Manager or Point Person to designate a main contact for event staffing.

13. Click Add to begin adding new staff or crew members to your event.

14. Enter the staffing information in the provided text field to identify your new vendor, and click save.

15. Now, let's navigate to the Venues section to select or manage your event location.

16. Click ADD YOUR SPACE to add a new, custom venue for your event.

17. In this example, let's select RESTAURANTS & DINING to explore dining venue options for your event.

18. Click Add to start entering details for a new venue or location.

19. Enter the venue information in the provided text field to identify your venue.

20. Once you've entered all venue information, click Save to confirm and add the new venue to your event's plan.

21. Here, you'll find the venue that was just added. To make them instantly recognizable, upload an image so everyone can easily identify who they are.

22. Next, we'll cover My Selections to understand how we can tie all the event items and management together.

Resourcing Overview

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How to Add and Customize Event Essentials for an Event

1. Let's take a look at how My Selections can help you ensure no item gets missed for the event.

2. Navigate to My Selections to review or manage items chosen for your event.

3. Click Add next to an item, such as Business Casual attire, to include it in your event plan.

4. If you are using your own, use the toggle to select if you'll provide your own item for the event.

5. Adjust the quantity field to specify how many of this item you need for your event.

6. Click Save to confirm your choices and add the item to your event selections.

7. Add another essential by clicking the Add button next to items like Branded Swag.

8. Choose how you'll source the item—by doing so, toggle Buy.

9. Edit quantity, unit price, and add suggested supplier and add to the event.

10. Save your selections and sourcing details to finalize the item for your event.

11. Add music or playlists by clicking Add next to your chosen selection.

12. Choose Use My Own to indicate you'll provide your own playlist or music for the event.

13. Save your music selection to include it in your event essentials.

14. Review all your selected items. Missing some events? Let's go back to essential and add a few more items.

15. Navigate to Elements to manage and filter your event's selected items by category.

16. Click Event Essentials to focus on the most critical items needed for your event.

17. Select a category, like Furniture & Setup, to view or add related items such as tables and chairs.

18. Click Add to Selections to include this item in your event essentials list.

19. Return to My Selections to review or edit the items you've already chosen for your event.

20. Add more items to your event checklist by clicking Add next to essentials like the White Folding Table.

21. Use the Use My Own toggle if you'll provide this item yourself instead of buying or renting.

22. Increase the quantity using the plus button to ensure you have enough for your event needs.

23. Click Save to confirm the addition and details of your selected item.

24. Great choices! Continue to the next overview to discover how budgeting brings all your selected essentials together.

How to Add and Customize Event Essentials for an Event

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Budgeting Overview

1. Let's take a look at how budgeting can keep your team stay on track and on top of the event's finances.

2. Navigate to the Budgeting section to review, manage, or adjust your event's budget and track expenses.

3. Here's your budget tracker, that can give you a total estimated budget, and keep you and your team on track on the cost for products, services, and venues.

4. Select the edit icon next to Total Estimated Budget to update your event's overall budget estimate.

5. Click into the Total Estimated Budget input field to set or adjust your event's budget limit.

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6. To view Products only, click on the products tab to filter and review expenses related only to products for your event.

7. Switch to the Services tab to focus on service-related expenses in your event budget.

8. Click the Venue tab to see and manage all venue-related costs for your event in one place.

9. Select the Miscellaneous tab to track any budget items that don't fit into the main categories.

10. Click the Add button to create a new budget line item for your event.

11. Do you have miscellaneous items that do not fit the bill in my selections? Enter details in your line item you'd like to track in your budget.

12. Click Save to add the new line item to your event budget and update your spending overview.

13. Use the PRODUCTS, SERVICES, & VENUE tab to review or manage budget items by these main categories.

14. This shows you how effortlessly you can manage your team's budget and maintain cost alignment across the board. Next, we'll talk about timelines & tasks.

Budgeting Overview

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Timelines & Tasks Overview

1. Let's take a look at how Timelines and Tasks can help your team stay on track!

2. Navigate to the Timeline & Tasks section to manage and track all event-related tasks in a single, organized view.

3. This task timeline is preloaded with resources to support best practices for event planning, design, marketing, production, and reporting.

4. You can customize this list by adding, removing, editing, reviewing, and assigning tasks, so you can seamlessly manage your own custom process.

5. Let's click a specific task in the timeline to review its details or update its progress as the event approaches.

6. You can use the status dropdown to update a task’s progress, marking it as started, in review, or completed as needed.

7. Click the Edit button to modify task details such as description, due date, assignees, or status.

8. Edit the task information in the provided text field to ensure your task is aligned.

9. Click Save to apply your changes and update the task in the event timeline.

10. Update the task status from the dropdown to reflect its current progress and keep your event planning on track.

11. Set a task to In Review status to indicate it is currently being evaluated or checked by your team.

12. Use the Task Type filter to focus on specific categories of tasks, such as Planning or Production, for streamlined management.

13. Filter tasks by status to quickly see which items are not started, in progress, or completed.

14. Click Users & groups to manage team assignments and ensure the right people are responsible for each task.

15. Click Add Task to create a new action item and assign it to your event timeline.

16. Add the task information in the provided text field to ensure your task is aligned.

17. Add a watcher to the task to keep them informed about any updates or changes.

18. Click Save to add your new task to the event timeline and notify assigned team members.

19. Not the right time? Clickon a task in the timeline to review or update its details during your event preparation.

20. Edit the task to update its details, such as description, due date, or assignees, ensuring accuracy and clarity.

21. Change the due date to reschedule the task and adjust your event planning timeline as needed.

22. Select a new date in the calendar to update when the task should be completed.

23. Click Save to apply changes and keep your event planning timeline up to date.

24. Open a specific task to view or update its details and track its progress.

25. Close the task details popup to return to the main event timeline and continue managing other tasks.

26. Click on a task to view, update, or assign responsibilities as part of your event planning process.

27. Use the status dropdown to update the task’s progress, marking it as started, in review, or completed as needed.

28. Need to view the timeline and tasks as a list? Click the hamburger menu to switch to list view.

29. Click on the watcher action to make an edit.

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30. Click on the pencil to edit the task.

31. Click on the trash can to delete the task name.

32. Delete the task by selecting the trash can.

33. Delete the task by deleting the task.

34. Next, we'll cover Guests to understand how we can invite and review the guest list for the events.

Timelines & Tasks Overview

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Guests Overview

1. Let's take a look at how guest lists can invite and manage your guest list.

2. Start by opening the Guests section to manage the guest list.

3. Click the Add Guests button to begin inviting new people to your event.

4. Select Email Guests in the Invite Guests dialog to invite people by entering their email addresses directly.

5. Invite guests to add invitees using their email addresses.

6. Press the Add button to add the entered email address to your event's guest list.

7. Click Continue to proceed after adding all desired guest email addresses.

8. In your Invite Guests panel, you can send personalized emails to your guests.

9. Once you've personalized your invite, click on SEND INVITES to distribute your event invitations after confirming all details are correct.

10. Click the edit icon next to a guest entry to update their details or RSVP status as needed.

11. Here, you'll see the RSVP status and know when your guest has accepted, rejected or pending the invitation.

12. You can make edits to your guest invitation at any time, or make a note that your guest would like to bring additional guests.

13. The option to remove a guest is here as well.

14. To remove the guest, simply click remove to remove the guest.

15. And there you have it! That is the overview of the guest functionality.

Guests Overview

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An event management operating system is a digital platform that centralizes all aspects of planning—from scheduling and task assignments to guest communication and performance tracking. At Partytrick, our OS is built for both individuals and brands, streamlining workflows so you can plan better, faster, and with measurable results.

An event is any intentional gathering of two or more people—whether it's a casual dinner, a team offsite, a milestone birthday, or a large-scale brand activation. Merriam-Webster defines an event as “a noteworthy happening,” and we believe every moment you choose to gather is worth making memorable.

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A blueprint is a pre-built event playbook that includes everything you need to host with confidence—curated decor, food and drink ideas, playlists, invite templates, planning tasks, reminders, and more. Think of it as a plug-and-play guide that you can customize based on your needs and style.

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Getting started is easy:

1. Browse our collection of blueprints by event type or theme—from casual hangs to milestone celebrations.
   ​Select a blueprint that fits your occasion.

1. Customize it—add your guest list, edit tasks, and set your timeline.

1. Follow the plan—we’ll guide you every step of the way with tips, reminders, and helpful prompts.

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We make it simple to launch branded, scalable experiences:

1. Choose from preloaded templates or request a custom-branded blueprint tailored to your use case.

1. Add your event details—locations, teams, guests, and tasks.

1. Collaborate in-platform with your team or brand ambassadors.

Execute with ease using real-time timelines, task assignments, and automated reminders.

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Yes! Partytrick allows you to manage multiple events at once—perfect for agencies, brands, or busy hosts juggling a full calendar. Each event has its own workspace with unique timelines, collaborators, and task lists to keep everything organized.

Absolutely. Our blueprints are dynamic templates that come pre-loaded with expert content. You can use them as-is or modify them to match your brand, tone, or vision.

Yes. You can invite team members, clients, or partners to collaborate in real time. Assign tasks, track progress, and stay aligned in one shared space. Permission levels ensure everyone sees what they need to—nothing more, nothing less.

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Our platform reduces event planning time with built-in timelines, reminders, and ready-to-go templates, you skip the guesswork and manual setup. Everything is pre-structured so you can move from idea to execution faster.

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Definitely. You can swap out menu ideas, add your brand assets, change color palettes, edit messaging, and even modify the task list. Every blueprint is a starting point—fully editable to match your unique vision.

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Yes. You can invite external vendors, partners, or stakeholders to specific parts of the planning process. Whether it’s your florist, caterer, or brand ambassador, they can join the workspace, see timelines, and receive updates based on what they need to do.

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Partytrick is a digital platform—we don’t physically send staff or supplies to your event. Instead, we equip you with everything you need to host like a pro: curated product recommendations (with shoppable links), planning tools, expert guidance, and automated reminders. For businesses, we can integrate your preferred vendors or help standardize processes across teams and locations. You bring the people—we power the plan.

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Yes. Partytrick is built to support all event formats:

• In-person: From house parties to conferences

• Virtual: Including digital demos, workshops, and online gatherings

• Hybrid: Events that blend in-person and remote elements

Our flexible templates and task flows adapt to the format you choose.

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